INFORMATION AND CONDITIONS:
Accommodation for participants has been reserved at hotels of several categories in walking distance to the Symposium venue or easily reachable by public transport. Detailed description of each hotel including on-line reservation is available on the Symposium website in the section on-line forms. Kindly note that all capacities are limited and all requests will be considered in order of receipt. Requests received after August 12, 2011 will be confirmed only within possibilities left.
To book accommodation, a completed Accommodation form should be sent by mail or by fax to the Symposium secretariat. On-line reservation is available on the Symposium website. Inscription of your credit card data through the internet is SSL certified.
Reservation will be guaranteed only after receipt of the first night deposit. The balance of the hotel account has to be settled by August 12, 2011.
Any cancellation must be notified in writing to the Symposium secretariat. The payment of accommodation will be refunded in accordance with the following cancellation fees:
Cancellation 31 and more days before arrival : 0 % of the whole booking value
Cancellation within 30 – 22 days prior to arrival: 25 % of the whole booking value
Cancellation within 21 – 16 days prior to arrival: 30 % of the whole booking value
Cancellation within 15 – 8 days prior to arrival: 50 % of the whole booking value
Cancellation within 7 – 0 days prior to arrival: 100 % of the whole booking value
Please note that most of the common credit cards include also insurance against cancellation fees. Please ask you credit card institution for details to avoid the cancellation fees. You can also insure against cancellaton fees in most of the common travel agencies or airlines.
Confirmation of Reservation:
Your booking will be confirmed upon the receipt of your Accommodation form and the hotel deposit. The hotel voucher will be sent by airmail or as PDF document via e-mail after receipt of the total amount. Reservation changes should be made directly to the Symposium secretariat and NOT to the hotels.
Prices and VAT:
Accommodation prices are displayed in Euros (converted from the local currency Czech Crowns /CZK rates) single or double rooms are charged per night, including breakfast, VAT and city fees. In case of exchange rate changes by more than 5% Conference Partners Prague Ltd. has the right to modify the prices.
Advice and Limitations:
Please note that September is one of the busiest tourist time of the year and hotels might be completely booked out. The capacities are limited and it is important to reserve your hotel in advance. Prague offers a wide range of accommodation possibilities and Conference Partners Prague will come up to every request. If you do no find in the symposium offer your favourite accommodation, please do not hesitate to contact us for special and individual offers.
If you want to make reservation on your own, please be aware that hotels in Prague often post internet prices without VAT, breakfast, and the city tax, which together are substantial amounts. Hotels often use variable pricing during the season and prices and conditions might change dramatically. Sometimes internet agencies offer low prices without having the rooms reserved, or they reserve rooms in different area of the city.